Are these templates legally sound?

Yes for standard cases. They are drafted to be ACAS-compliant and follow current statutory requirements as at 2026. For high-stakes cases (constructive dismissal, discrimination, senior settlement agreements), take specialist legal advice.

Can I copy and adapt these templates?

Yes. They are provided for personal use in UK employment situations. Replace the bracketed placeholders with your specifics, remove optional paragraphs that do not apply, and review for accuracy before sending.

Do the templates cover Scotland and Northern Ireland?

Mostly yes. UK employment law is largely uniform across England, Wales, Scotland and Northern Ireland. Small local variations apply in Northern Ireland (Industrial Tribunal rather than Employment Tribunal). Scottish employment courts follow English precedent closely.

What if my situation is not covered?

See the wider guides section on this site - Guides - for related topics. For unique situations take specialist employment-law advice. ACAS provides free initial guidance.

Do you provide downloadable Word or PDF versions?

Templates are provided in the web page in copy-paste format. Copy into your word processor and save. This gives you full editing control and avoids any tracking or personal-data collection on our side.

Employment Letter Templates UK (2026): Free Library + Guides

Resignation templates

Notice period letter template - the default resignation letter with contractual notice. Standard, retirement-friendly, warm and short-notice variants.
Immediate resignation letter template - for constructive dismissal or health-and-safety exits. Take specialist advice before sending.

Redundancy templates

Redundancy appeal letter - for appealing a redundancy decision within the 5-10 working day window. Common grounds and worked examples.

Flexible working templates

Flexible working request letter - statutory request under section 80F ERA. Compliant with the April 2024 reforms (day-one right, two per year, 2-month response).

Grievance and settlement templates

Grievance letter template - formal grievance under the ACAS Code, with worked examples for bullying, discrimination and pay disputes.
Settlement agreement response letter - respond to a settlement offer, request time and legal fees, negotiate amendments before signing.

Garden leave templates

Garden leave letter - both directions of correspondence (employer imposing, employee confirming, employee challenging) with common terms to specify.

Exit checklists

Return company property checklist - full list of items to return, digital deletion protocol, vehicle handover, and receipt template.

Interactive tools

For calculating dates and amounts alongside the templates:

Resignation letter generator - builds a personalised letter from a few form fields.
Final working day calculator - work out the effective date of termination from resignation date and notice period.
PILON calculator - work out the gross and net payment in lieu of notice.
Redundancy pay calculator - statutory redundancy pay from age, service and weekly pay.

How to use these templates

Read the accompanying guide (linked from each template) for context and legal detail.
Copy the template into your word processor.
Replace the bracketed placeholders with your specifics.
Remove any variants or optional paragraphs that do not apply.
Review for accuracy - dates, names, role titles, calculations.
Save the letter and delivery evidence.
Send by email to the correct HR / line manager address with subject line as suggested in each template.

When to take specialist advice

Take specialist legal advice before using these templates in high-stakes situations:

Constructive dismissal or immediate resignation.
Discrimination or whistleblowing claims.
Settlement agreement responses at senior level.
Redundancy appeals with tribunal risk.
Restrictive covenants that materially affect your next role.

ACAS provides free initial guidance. Regulated employment-law solicitors provide case-specific advice, often on fixed-fee or damages-based agreements.

Useful calculators

Related guides

Authority pages

Frequently asked questions

Are these templates legally sound?: Yes for standard cases. They are drafted to be ACAS-compliant and follow current statutory requirements as at 2026. For high-stakes cases (constructive dismissal, discrimination, senior settlement agreements), take specialist legal advice.
Can I copy and adapt these templates?: Yes. They are provided for personal use in UK employment situations. Replace the bracketed placeholders with your specifics, remove optional paragraphs that do not apply, and review for accuracy before sending.
Do the templates cover Scotland and Northern Ireland?: Mostly yes. UK employment law is largely uniform across England, Wales, Scotland and Northern Ireland. Small local variations apply in Northern Ireland (Industrial Tribunal rather than Employment Tribunal). Scottish employment courts follow English precedent closely.
What if my situation is not covered?: See the wider guides section on this site - <a href='/guides/'>Guides</a> - for related topics. For unique situations take specialist employment-law advice. ACAS provides free initial guidance.
Do you provide downloadable Word or PDF versions?: Templates are provided in the web page in copy-paste format. Copy into your word processor and save. This gives you full editing control and avoids any tracking or personal-data collection on our side.

Sources and further reading

ACAS Code of Practice on Disciplinary and Grievance — Statutory procedural code.
ACAS Code of Practice on Flexible Working Requests — Flexible working procedure.
ACAS Code of Practice on Settlement Agreements — Settlement procedure.
ACAS — Free, impartial UK employment advice.
Employment Rights Act 1996, section 86 — Statutory minimum notice.

General information about UK employment law, not legal advice. For your situation, contact ACAS or an employment-law solicitor.